Posting Date: 1 March 2012

Closing Date: Open Until Filled

Department:

Environmental & Information Systems

CEIS is the largest research group at the Applied Physics Laboratory, University of Washington (APL-UW). CEIS is comprised of four divisions: Acoustics and Signal Processing, Information Science and Systems, Environmental Sensing and Modeling; and the Center for Process Analysis and Control (CPAC). CEIS has over 60 research staff, including scientists, engineers, and administrators; and provides support to an average of 10 students (undergraduate and graduate) a year. The CEIS research program is diverse, with over 75 active projects at any point in time, a total budget of nearly $11M million per year (2011), and sponsorship from a variety of organizations, including federal, state, and commercial.

CPAC, established at the UW in 1984, is a consortium of Industrial, National Laboratory and Government Agency Sponsors addressing multidisciplinary challenges in Process Analytical Technology (PAT) and Process Control through fundamental and directed academic research. CPAC is focused on developing tools that will enable process optimization and product quality improvements.

The scope of the CEIS research, along with future areas of research, is important to the U.S. military, private industry and the nation. An effective administrator in this position who can provide a valuable liaison with program sponsors and negotiate with outside research institutions and companies will serve CEIS, APL and the UW.

Duties:

CEIS is seeking for an Administrator. This individual will be share duties with two other adminstrators and perform financial management, grant and contract management, personnel management, salary administration, and enhance the productivity and efficiency of the Center's research projects and personnel.

Lead Responsibilities:

Assist, with other CEIS department Administrators, the financial management of the department's grants and contracts totaling over $10 million per year. Initiate and approve expenditures. Prepare long-range department and individual, customized, financial plans that track expenditures against approved budgets, and recommend financial strategies for completing the work within funds available that meet contractual obligations, provide maximum flexibility,and stable funding.

Depending on the relative workload and project management in CEIS, the candidate will be assigned to one or more research groups within CEIS and also provide back-up to the other two administrators. If assigned to CPAC, the administrator will assist the CPAC Director with the financial management of CPAC, which requires extensive liaison within the Univeristy and with industry partners. The Administrator will also assist in organizing CPAC conferences and workshops, including one annually held in Rome, Italy.

Consult with and advise PIs on complex financial matters, particularly for CEIS research projects that involve multi-organization and international participation, fieldwork, or design and fabrication of unique research equipment. Recommend solutions for complex financial matters. Advise on compliance issues concerning Federal, state, and University laws, rules and policies.

Advise PIs on strategies for obtaining funding and make recommendations on development of proposals. Edit proposals with an emphasis on clear descriptions of proposed research, and recommend proposal improvements. Prepare grant and contract proposal budgets, justifications, and other documents with attention to sponsor, APL and UW requirements and policies. Coordinate complex group proposals, which may involve multiple UW departments, U.S. agencies, and international collaborators over multiple years.

Participate in negotiating complicated contractual arrangements such as invention disclosures, industry contracts, small business subcontracting plans, and fabrication tasks. Research outside entities, explain conflicting intellectual property rights to all parties, communicate proprietary information among parties, and work with purchasers as well as the APL and UW purchasing departments to achieve compliance with spending categories as outlined in the proposals.

Requirements: BS/BA in a relevant discipline AND a minimum of 5 years administration and financial management experience.

OR a combination of education and experience providing comparable capabilities

Strong financial management skills, excellent interpersonal skills, and collaborative work style.

Competence with PC and Macintosh operation, Database software, Microsoft
Office applications including Excel, Word, and Powerpoint; and experince with UW finacial programs is a plus.

Desired: Science or engineering background is desirable. Masters degree is
desirable. Work at a national research center is desirable.

Conditions of Employment: May be subject to E-Verify

Posting Date: 7 February 2012

Closing Date: Open Until Filled

Department:

Electronic & Photonic Systems

DUTIES AND RESPONSIBILITIES:

DESIGN AND PLAN THE DEVELOPMENT OF ELECTRO-MECHANICAL SYSTEMS
Will be responsible for maintaining safety standards during operations onboard research vessels and in the lab.
Research skills such as hardware debugging and rapid fabrication of prototype equipment will be essential.
Able to work on a variety of research projects which may run simultaneously; thus, time management and careful prioritization will be important strengths. The nature of the research may require extensive travel and time at sea.
Coordinates field logistics, including: shipments of equipment to remote field locations, lodging, communications, and sourcing supplies.
At the conclusion of each field experiment, will lead the proper storage and inventory of equipment and supplies.

SUPERVISE
Supervise the engineering and contractor team responsible for the development.

LEAD RESPONSIBILITIES
Manages a team of junior field engineers and student interns.
Responsible for scheduling and documenting the work of this team, including delegation of tasks and attention to safe operations.

SUPERVISORY RESPONSIBILITIES
Manages a team of junior field engineers and student interns.
Responsible for scheduling and documenting the work of this team, including delegation of tasks and attention to safe operations.

As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

Requirements:
-Bachelor's degree in electrical engineering, ocean engineering, or related field AND at least 4-5 years of experience in the development of electro-mechanical instrumentation.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired:
-Experience in developing and/or testing oceanographic equipment.
-Experience in the supervision of an engineering team.
-Experience in working at-sea.
-Complete shop skills to assemble and test instrument frames, moorings, and autonomous buoys.
-Basic design skills, including familiarity with electrical and mechanical design.
-Research skills such as the troubleshooting of electrical and mechanical systems, data archiving, and rapid fabrication will be essential.
Condition of Employment:
A satisfactory outcome from a criminal background verification may be required prior to hire.

-May be subject to successful completion of E-Verify process.
-Must be able to work at-sea on a large oceanographic ship for up to 4 weeks at a time in poor weather.
-U.S. Citizenship required.

Posting Date: 13 April 2012

Closing Date: Open Until Filled

The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The Applied Physics Laboratory at the University of Washington (APL-UW) is a national center for advanced science and engineering research and development and education. APL-UW was formed in 1943 for the U.S. Navy to bring university research resources to bear on urgent WWII defense problems. APL-UW has developed an international reputation for its broad based programs in science, engineering and for designing, building, and deploying the advanced technology required to meet the research needs of numerous government and commercial sponsors. With modern facilities, equipment and over 350 talented researchers and staff, APL-UW provides a unique, dynamic work environment with many opportunities.

The Applied Physics Laboratory at the University of Washington has an outstanding opportunity for a Fiscal Specialist II with Business Operations and Finance.

This position will provide administrative support to the Fiscal/Budget Analyst Unit Supervisor in APL's Financial Accounting Office and will be primarily responsible for departmental payroll and ensuring that leave records for all employees fully comply with complex Federal, State and University rules and regulations.

DUTIES AND RESPONSIBILITIES:
-Responsible for processing all payroll entries in Online Payroll Update System (OPUS), such as hiring, distribution, budget number changes, renewals of appointment, leave of absence changes and separations.
-Review OPUS notifications and analyze daily internal report on changes to payroll distribution and take necessary action.
-Using Time Reporting System, enter employees' overtime hours and leave without pay, etc. into Exception Time Reports (ETR) and enter hourly employee's hours into Positive Time Reports (PTR) for payroll processing.
-Once payroll has processed, review online check registers. If any errors such as underpayments or overpayments occur, work with staff to determine resolution. Calculate and/or process underpayments and/or overpayments and work with the Payroll office to submit necessary documentation for correction.
-Responsible for payroll pick up or hand drawn check pick up.
-Review monthly Personnel Reporting Departmental Action Notices from the Payroll Office and take appropriate actions.
-Ensure payroll deadlines are met; review and check work for procedural compliance and accuracy; resolve discrepancies and determine appropriate courses of action.
-Maintain and modify, as necessary, departmental record-keeping systems for payroll.
-Serve as resource for employees for payroll issues, such as direct deposit information, tax forms, etc. Act as the liaison between UW departments and the Payroll Office.
-Prepare project to project Retroactive Salary Transfers and special journal vouchers (JVX) when necessary.
-Work closely with a Fiscal Specialist 2 whose primary function is the entry of weekly time sheets into APL's financial accounting system.
-Review semi-monthly hourly time sheets for accuracy and compliance with established procedures: APL Reporting of Time Worked Policy; Federal regulations (Federal Acquisition Regulations-FAR 52.222-2 & FAR 22.103); Washington State and UW regulations.
-On a semi-monthly basis, distribute Exceptional Time (Sea/Field Pay) in accordance with departmental instructions.
-On a semi-monthly basis, using the Actual Calculation Error Report, analyze the reason why salaries failed to distribute from APL's payroll account. Take appropriate technical corrective action.
-On a monthly basis analyze Purge Memo Reversal Report, which is a report of salary accruals that are cancelled because they are older than 90 days.
-On a monthly basis prepare an internal report for Department Heads showing Prorated Direct Cost Budget activity and balances, by project, manager and department. This report encompasses a FY12 budget of 10 M.
-Set up new and maintain employees work/leave records using the University's Online Work/Leave System (OWLS).
-On a monthly basis review OWLS leave record for APL employees and reconcile to APL's internal Leave database and a series of internal reports. Produce a complex Leave Liability report, unique to APL.
-Deal with all aspects of Annual Attendance Incentive Program (Sick Leave Buy-Back program). Disseminate information Lab-wide; receive requests; analyze requestor's sick leave record and complete and return official form by required date.
-Using SQL queries, review personal holiday usage for all APL personnel to determine each person's status before the end of year time limit.
-Maintain documentation on desk procedures.
-Perform fiscal related duties as required.
-Receive and provide cross training of accounting and payroll tasks as requested.


Requirements:
Two years of experience at a level equivalent to Fiscal Specialist I AND 15 quarter hours or 10 semester hours of college level accounting, or equivalent education/experience.

ADDITIONAL REQUIREMENTS:
-Working knowledge of UW payroll policy, procedures, and applications including 1 year direct experience with ETR, PTR, and OPUS payroll entries
-Working knowledge of Retroactive Salary Transfer and eJV process
-Working knowledge of UW systems such as FIN and My Financial Desktop
-Working knowledge of UW Leave policy, procedure and application (OWLS)
-Proficiency with computer and computer software including Word, Excel and electronic mail
-Demonstrated ability to work at a detail level, independently with minimal supervision
-Accuracy in data entry into applications and reports
-Excellent interpersonal skills for working with all levels of staff
-Excellent verbal and written communication
-Strong organizational skills, detail-oriented and the ability to work in ad deadline driven environment
-Commitment to working collaboratively
-Ability to switch back and forth between tasking to meet highest priority needs



Desired:
-Knowledge of grant and contract compliance issues related to labor and salaries
-Knowledge of Project Cost Accounting (PCA)


Condition of Employment:
A satisfactory outcome from a criminal background verification may be required prior to hire.
-May be subject to successful completion of E-Verify process.

Posting Date: 13 September 2011

Closing Date: Open Until Filled

Department:

Center for Industrial & Medical Ultrasound

The Applied Physics Laboratory (APL) at the University of Washington seeks applications for professional staff to join the ultrasound-based Washington Molecular Imaging and Therapy Center (uWAMIT) in Seattle. uWAMIT's mission is to advance molecular imaging and therapeutic technologies and clinical translations using ultrasound-based technology. The Center is a multi-disciplinary endeavor with leadership from the departments of Bioengineering, Radiology, and the Applied Physics Laboratory. It was established in 2010 to focus on the discovery, development, translation, and commercialization of molecular imaging and therapy technologies. The University of Washington and industries in the Seattle area have been leaders in biomedical ultrasound research, development, and commercialization for nearly three decades. This program is funded by the Life Science Discovery Fund (LSDF).

This recruitment in the Applied Physics Laboratory is one part of a complex recruitment to fill three positions in uWAMIT and some positions may involve joint appointments between Bioengineering, Radiology, and the Applied Physics Lab. This position in the Applied Physics Laboratory is a full time professional staff position and potentially a faculty-without-tenure position, depending on the candidate%u2019s background and experience.

Research Activities:
The successful candidate is expected to continue their research programs employing state-of-the-art ultrasound-based technologies at the University of Washington and expand their research programs through extramural research funding and industry partnership. Scientists and engineers who apply to this position should show evidence of excellence, originality, and productivity in ultrasound research and a strong teaching record.

Teaching Activities:
Successful candidates may be expected to participate in undergraduate and graduate teaching, depending on experience and interest.

Posting Date: 17 February 2012

Closing Date: Open Until Filled

Department:

Electronic & Photonic Systems

DUTIES AND RESPONSIBILITIES:

Design and development of software for RSN OMS:
-Provide innovative problem-solving approaches, participate in group discussions and attend team meetings;
-Work with object oriented languages and work with a UNIX-like operating system;
-Navigate Python applications, SQL backend, shell scripting and Asynchronous Programming;
-Exercise independent judgment in the evaluation, selection and adaptation of standard techniques and procedures as applied to the RSN OMS development;
-Interface with vendors, suppliers and project engineers;
-Devise new approaches to problems encountered;
-Work on complex problems of diverse scope where analysis of data requires in-depth evaluation of identifiable factors.

REQUIREMENTS:
-Bachelor's degree in electrical engineering or computer science with 4-5 years experience with object oriented languages and experience working with UNIX like operating system.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED:
-Fluency with Python applications.
-Experience with a SQL backend.
-Familiarity with a shell scripting.
-Understanding of Asynchronous Programming.

CONDITION OF EMPLOYMENT:
A satisfactory outcome from a criminal background verification may be required prior to hire.
-May be subject to successful completion of E-Verify process
-Will work in laboratory environment
-US Citizenship
-Ability to obtain a US government Security Clearance

Posting Date: 10 February 2012

Closing Date: Open Until Filled

Department:

Electronic & Photonic Systems

The Applied Physics Laboratory at the University of Washington has an outstanding opportunity for a Software Engineer 4. The Software Engineer 4 will work on the RSN OMS development in the Department of Electronic and Photonic Systems in the Applied Physics Laboratory.

DUTIES AND RESPONSIBILITIES:
Design and development of software for the OMS system:
Independently apply advanced knowledge of scientific research and engineering principles and practices;
Independent decision making with regard to technical problems and methods and resolve important questions, plan and coordinate work;
Design, develop, document, analyze, create, test, and modifying computer systems or programs, including prototypes based on and related to user or system design specifications;
Devise new approaches to problems, analyze situation and evaluate data;
Exhibit creativity, foresight and mature judgment in developing design and development of software;
Work with object oriented languages and work with UNIX-like operating system.

REQUIREMENTS:
-Bachelor's degree in electrical engineering and computer science AND six to eight years of experience with object oriented languages and experience with working with a UNIX like operating system.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED:
-Fluency with Python applications.
-Experience with a SQL backend.
-Familiarity with a shell scripting.
-Understanding of Asynchronous Programming.

CONDITION OF EMPLOYMENT:
A satisfactory outcome from a criminal background verification may be required prior to hire.

-May be subject to successful completion of E-Verify process
-Will work in laboratory environment
-US Citizenship
-Ability to obtain a US government Security Clearance