Posting Date: 12 April 2013

Closing Date: Open Until Filled

RESPONSIBILITIES:
Design, test, and implement complex business and financial application development projects from beginning to end.
Troubleshoot and resolve program/system problems quickly and efficiently.
Develop, maintain, and perform various data loads and extract, transform & load (ETL) processes.
Update database applications, processes, shell scripts.
Resolve any technical communication issues with other Laboratory and UW databases to import and export data.
Research, evaluate, recommend and implement a modernized RDBMS for the APL business and financial environment.
Install, maintain, and manage production, test, and development database environments. Install and test software upgrades and patches. Monitor and tune database performance, storage, and back-up/recovery capacity. Monitor and maintain database security. Create and update database/user documentation.

REQUIREMENTS:
-Bachelor's degree in Computer Science, Information Systems, Mathematics, Engineering AND 5 years of experience.

ADDITIONAL REQUIREMENTS:
-Excellent programming logic and code-writing style.
-Detailed experience with one or more database platforms, e.g. Microsoft SQL Server, Ingres, MySQL or PostgreSQL.
-Excellent written and oral communication skills.
-Excellent analytical and problem solving skills.
-Ability to work in a collaborative environment.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED:
-Experience operating Web services in a LAMP (Linux, Apache, MySQL, PHP) or similar environment.
-Experience programming with HTML, Perl, Python, CSS, JavaScript.
-Experience programming in VBA, especially VBA for Excel 2010.
-Experience developing financial applications.
-Knowledge of University of Washington accounting system.
Condition of Employment:
A satisfactory outcome from a criminal background verification may be required prior to hire.

-May be subject to successful completion of E-Verify process.

Posting Date: 3 April 2014

Closing Date: Open Until Filled

RESPONSIBILITIES:

Manage the TRANCORR application which contains expenditure transactions that enter FIN without valid project codes. Create queries to run reports out of department's database (Ingres/OpenROAD) to analyze all non-salary transactions and reverse and redirect to projects as needed. Requires ability to independently research transactions and obtain background information that will sustain audit scrutiny.

Extract and download accounting data from ADP; load accounting data into APL's multi-user networked database. Reconcile data loaded with data extracted from ADP. Adapt complex SQL queries to understand any discrepancies. Load HEPPS PAF information into APL%u2019s database and using complex LINUX commands, compile a report of any changes and advise APL's Accounting Manager as necessary. Send an update of a general status memo to the APL research departments.

Prepare all non-salary cost transfers using My Financial Desktop. Process the NAVSEA fee Journal Voucher as requested.

Monthly, acting upon authorized APL Interdepartmental Work Requests, use OpenROAD and SQL queries to enter expenditure information in order to produce CTI's which charge other UW departments for work performed by APL shops or departments. Forward detailed explanation of billed charges to the UW departments receiving APL's services.

Monitor temporary holding accounts and reconcile them on a monthly basis. Report discrepancies to supervisor and take corrective action as necessary.

Weekly, extract CTA and Procard data from J.P. Morgan Chase's web site and download into Ingres/OpenROAD application. Run, reconcile and distribute reports (including posting to APL's Intranet). These reports show unpaid credit card Procard and CTA activity which is essential to budget management. Similarly, monthly, download and archive paid transactions for each complete billings month, soon after being paid by the University.

Approximately semi-weekly, extract an electronic file of recharges from APL's UPLOAD system and transfer to campus for nightly processing. Such a file will include the following transactions: TRANCORR (mentioned above); UW CTI's (see below); Revolving Fund Checking Account and Petty Cash (see below); and miscellaneous cost center recharges such as Vessels, Matlab, Phones and Print Shop which are all entered by other accounting staff members.

Monthly, using the financial database and Excel, prepare and PDF a monthly Error Statistics Report that shows an aged analysis of accounting transactions that are held in suspense within TRANCORR application.

Independently maintain APL's Fabrication JV Program: Perform analysis and using MyFD to prepare complex fabrication journal vouchers and ensure that APL is in compliance with UW policy.

Generate, reconcile and distribute specialized monthly expenditure reports for hundreds of APL sponsored research projects. Convert text files to PDFs using complex WORD macro. Archive computer file copies of APL's monthly expense reports.

Maintain detailed Excel logs relating to APL's accounting system. Maintain and/or modify manual or automated fiscal reporting/tracking processes to address specific unit needs.

Maintain APL's financial non-salary source documents and act as custodian of such records.

Provide fiscal support to Managers, Budget Fiscal Unit/Supervisor, and Fiscal Specialists in OFM.

May direct the work of others.

Update and maintain documentation on desk procedures as necessary.

Perform other fiscal related duties as required.

Provide and receive cross training in order to cover for office tasks during staff absences or workload peaks.

REQUIREMENTS:
-Two years of experience at a level equivalent to Fiscal Specialist I AND 15 quarter hours or 10 semester hours of college level accounting, or equivalent education/experience.

ADDITIONAL REQUIREMENTS:
-Demonstrated ability to work at a detailed level, independently with minimal supervision.
-Strong organizational skills, detail-oriented and the ability to work in a deadline-driven environment.
-Ability to switch back and forth between tasking to meet highest priority needs.
-High degree of accuracy in data entry into applications and reports.
-Ability to provide high quality customer service.
-Ability to problem solve and offer solutions to issues as they arise.
-Proficiency with computer and computer software including Word, Excel and electronic mail.
-Ability to learn and adapt to new software programs.
-Excellent interpersonal skills for working with all levels of staff.
-Excellent verbal and written communication.
-Commitment to working collaboratively with other fiscal and administrative staff.
-Ability to exercise discretion regarding confidential or sensitive information. -Flexibility and willingness to assume new tasks or special projects.

DESIRED:
-Working knowledge of University of Washington administrative systems such as FIN and My Financial Desktop.
-Working knowledge of J.P. Morgan Chase application (Procard/CTA).

Condition of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.

-May be subject to the successful completion of the E-Verify process.
-Must be able to lift 25 lbs. banker box.
-Monday-through Friday, regular business hours, preferably 8am - 5pm.
-This is a desk job.

Posting Date: 13 March 2014

Closing Date: Open Until Filled

This position requires substantial organizational, problem-solving, and project management skills, as well as individual initiative and excellent communication skills. This position entails frequent and substantive interactions both within and outside the APL community and involves sensitive and confidential matters; using good judgment, tact, and discretion are a necessity. This position requires accuracy, efficiency, flexibility, and a desire to serve multiple stakeholders, while working within UW regulations and policies.

RESPONSIBILITIES:

Human Resource Process Completion:
Assist the HR Manager in undertaking and completing administrative processes involved in recruitment/search process of classified and professional staff, permanent and temporary/hourly employees and postdocs for the Laboratory.
As assigned, complete required process administration for all new Laboratory recruitments and hiring of new Laboratory positions (including all positions in the Centers and Departments).
Assist the HR Manager in actions as assigned involving disciplinary actions, layoffs, and reassignments.
Complete assigned personnel requests involved in processing classified and professional reclassifications and promotions in furtherance of Laboratory personnel objectives.
Appropriately coordinate new employee start date, salary, UW orientation, departmental onboarding, orientation and entry into UW systems as directed by the HR Manager.
Process University-paid relocation and/or moving expenses; inform the HR Manager when payment approval is required.

Policy/Procedure Familiarization:
Develop an understanding of appropriate aspects of staff personnel policies and procedures (e.g. University of Washington rules and regulations, Washington Administrative Code, FMLA/family medical leave use, grievances, performance problems, corrective disciplinary action, layoff procedures, etc.). Be able to discuss these issues in a general sense with Laboratory leadership, faculty and staff. Assist the HR Manager in keeping the Directorate, Department Heads and Center Directors informed and up-to-date on personnel policies and procedures.
Provide general information to Laboratory leadership, managers, faculty and staff on institutional hiring practices and staffing needs for faculty, staff and students. Work on needed processes for reclassifications, promotions and salary adjustments. Collaborate with hiring managers on developing position descriptions and complete HR processes in this area.
Assist the HR Manager and individual APL staff members as assigned in achieving strategic goals and personal and professional development objectives by understanding and explaining the Laboratory's performance management system.

Academic HR Administration:
Work with the HR Manager and, as appropriate, liaise with Academic Human Resources and the Office of Research Director of Operations (or designee) concerning all faculty/Post-Doctoral personnel actions.
Assist the HR Manager and the Directorate in their work with International Services Office and International Student Services Office to resolve issues such as visas and other immigration matters.
Assist with the administrative processing of graduate and undergraduate appointment, hiring, promotional, and separation actions (including research associates/post docs, research assistants, graduate students, undergraduate students, student helpers and interns), as delegated by the HR Manager.

Other:
Ensures that all assigned HR processes are completed on time and delivered as quality products. Assists the HR Manager in all other assigned tasks as appropriate.

REQUIREMENTS:

Bachelor's Degree in human resources, organizational development or related discipline; and at least three years of human resources experience, including:

- Excellent oral and written skills.
- Demonstrated Collaborative Work Style.
- Big Picture Perspective - Possesses a well-honed understanding of business issues, HR dynamics and HR trends.
- Proven leadership, communication, team-building and problem-solving capability.
- Demonstrated ability to work independently and as a team-player; flexible work style.
- Demonstrated communication, team-building and problem-solving capability.
- Demonstrated ability to work highly efficiently with a high-level of productivity.
- Demonstrated ability to work in Word, Excel, Access, and PowerPoint.
- Demonstrated ability to effectively address complex and sensitive administrative and personnel issues.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED:

- Knowledge and familiarity with UW, State, and Federal HR policies and laws; Comprehensive knowledge of UW administrative computing systems such as OWLs, OPUS, HEPPS. UWHIRES (including UW position description standards and preparation).
- Demonstrated Collaborative Work Style.
- Knowledge and experience in administering improved morale and employee recognition programs.
- Big Picture Perspective - Possesses a well-honed understanding of business issues, HR dynamics and HR trends.
- High-Level of Accountability - Drives for results, displays a sense of ownership, and is passionate about attaining goals and surpassing expectations.
- Respects cultural differences and has had success in working with diverse populations.
- Ability to learn and apply knowledge of and experience in creating and maintaining web-based HR data and HR records systems for optimal personnel management.
- Demonstrated ability in Microsoft access and statistical concepts; Comprehensive knowledge of UW central services and offices.
- Proven leadership, communication, team-building and problem-solving capability.
- Demonstrated ability to effectively address complex and sensitive administrative and personnel issues.
- Demonstrated ability to work independently; flexible work style.
- Experience working effectively with all levels of a large, complex organization.
- Demonstrated communication, team building and problem-solving capability.
- Demonstrated ability to work highly efficiently with a high level of productivity.
- Excellent oral and written skills.
- Knowledge of and facility with Word, Excel, Access, and PowerPoint.
- UW HR Certificate(s), PHR or equivalent UW HR training.

Condition of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.

- May be subject to successful completion of E-Verify process.

Posting Date: 25 February 2014

Closing Date: Open Until Filled

The Applied Physics Laboratory at the University of Washington has an outstanding opportunity for an Information Systems Security Manager (ISSM).

Reporting to the APL-UW Director of Security and Special Programs, the incumbent will serve as the Laboratory's Information Systems Security Manager (ISSM) and as such will coordinate with the UW Facility Security Officer/University Information Systems Security Manager (FSO/ISSM) in managing all aspects of APL-UW's industrial security information systems security program, including but not limited to information system security operations, physical security as it relates to information systems security, compliance with federal policies and regulations, information systems security training, and other security issues as assigned.

Position Complexities:
Developing, implementing, and managing effective and efficient information system security practices that are compliant with continually evolving national security federal law, policy, regulations, and guidelines is the most complex requirement of this position. The incumbent will continuously integrate information gathered from a variety of sources into APL information systems security practices, coordinating with the FSO/ISSM to ensure consistency as appropriate across the broad University's industrial security program. The incumbent will efficiently manage APL information system security resources while maintaining complete security compliance and effective systems.

Position Dimensions and Impact to the University:
A successful security program enables the APL to optimally conduct scientific research and to compete for future grants and contracts involving sensitive federal government information. Maintaining and enhancing classified computing systems is a key component of APL's compliance portfolio. Furthermore, the incumbent may, upon direction of the Laboratory's Director of Security and the FSO, act on behalf of the UW FSO/ISSM in his absence concerning classified computing issues across the broad University.

RESPONSIBILITIES:

The incumbent works with the APL Information System Security Officers (ISSOs) in coordination with the University's FSO/ISSM to ensure that the Laboratory's Secret Internet Protocol Routed Network (SIPRNet) enclave maintains compliance with Defense Information Systems Agency (DISA) requirements. The incumbent will ensure that users are correctly following the security procedures. The incumbent will remain available during core business hours to assist users, provide assistance with user accounts, monitor activity of the circuit, and troubleshoot and resolve networking issues. The incumbent configures, updates, and monitors SIPRNet network infrastructure devices consisting of routers, firewalls, intrusion detection/prevention components, and switches. The incumbent is responsible for the local Host Based Security System (HBSS) implementation and operation. The incumbent interfaces directly with the Computer Network Defense Service Provider (CNDSP) to provide support related to CNDSP subscription services. The incumbent will use tools authorized by DISA to test the system, i.e. vulnerability scanner, Security Technical Implementation Guide (STIG) compliance checker, and antivirus. Maintains compliance records for SIPRNet network infrastructure devices using the online Vulnerability Management System (VMA) database. Completes required and recommended training activities necessary to maintain technical proficiency and required certifications.

The incumbent ensures that all remaining classified computing systems are established/maintained in compliance with Defense Security Service (DSS) requirements, that users are correctly following proper security procedures, and that all classified information systems are properly secured. The incumbent works collaboratively with the FSO/ISSM to develop, document and present information system security education, awareness and training; establish, document, implement, and monitor the industrial information systems security information systems program, ensuring compliance with federal policy and regulations; identify and document any unique information system security threats; conduct periodic information system self-inspections and coordinate corrective actions for all findings; conduct certification tests and certify to DSS that that all required information system protection measures are in place and provide the necessary protections; and other responsibilities described in applicable federal information system security requirement documents. The incumbent is responsible for ensuring weekly security checks of all accredited systems are completed. As necessary, the incumbent performs system administration functions for modern operating systems and applications, including but not limited to Microsoft Windows and Red Hat Enterprise Linux operating systems, such as installing and configuring operating systems, installing patches and updates, adjusting security controls to meet federal requirements, monitoring operation, and creating and managing system back-ups. The incumbent will ensure System Security Plans for all classified computing areas assigned to his/her responsibility are maintained.

The incumbent will remain available during core business hours to support users of classified computing systems by providing guidance and training on security policy, plans and procedures; performing system administrator functions; ensuring critical information is backed-up; and adding or removing classified systems. For all active users, the incumbent verifies the clearance and need to use the systems assigned to his/her responsibility annually.

Lead Responsibilities:
Ensures that information systems security projects are completed in a timely manner and within budget. Monitors and evaluates information system security plans, focuses on results and measuring attainment of outcomes. Ensures systems are compliant with federal requirements and that all users are properly following security procedures.

REQUIREMENTS:

%u2022Bachelor's Degree in Information Systems, Computer Science, Computer Engineering or Information Security strongly preferred.

%u20225 years of progressively responsible experience in a defense contractor classified information system security program.

%u2022Ability to obtain and maintain a Department of Defense TOP SECRET personnel security clearance.


Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED:



%u2022Demonstrated ability to work independently, make critical decisions, and work effectively with all levels of the organization.

%u2022DoDD 8570.01M IAT Level III, or IAM or IASAE (any level) certification.

%u2022Ability to communicate effectively, both written and oral, with senior officials and with technical and non-technical audiences.

%u2022Certification in computer operations and security as required by federal requirements (e.g., Global Information Assurance Certification (GIAC) and Certified Information Systems Security Professions (CISSP).

%u2022Successful completion of training modules/courses of direct relevance (i.e., DSS training for Information System Security Manager and related modules).

%u2022Linux and Windows operating system experience.

%u2022Experience with NIST 800-53 standards.

%u2022Experience in information system security and compliance programs at a research university.

%u2022Military experience.



Condition of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.

-May be subject to successful completion of E-Verify process.
-Ability to obtain and maintain a Department of Defense TOP SECRET personnel security clearance.
-This position requires a flexible work schedule and the normal work schedules may often extend beyond normal University business hours (8am-5pm). The incumbent must be present at APL during core business hours. The incumbent must be available to rapidly respond to security alarms during all hours (must be able to respond within one hour to APL when on call during evenings, weekends, and holidays). Work beyond the normal 40-hour week, including evenings, nights, and weekends, may be required.

Posting Date: 7 April 2014

Closing Date: Open Until Filled

Department:

Ocean Physics

RESPONSIBILITIES:

Manage department's grants and contracts. Monitor, initiate and advise on expenditures to grants and contracts and departmental administrative budgets. Develop critical systems to track department resources and expenditures. Prepare long-range department and individual, customized, Principal Investigator financial plans that track expenditures against approved budgets, and recommend financial strategies for completing the work within funds available that meet contractual obligations, provide maximum flexibility, and stable funding. Consult and advise Principal Investigators on complex financial matters (e.g., subcontracting, cost sharing), particularly for research projects that involve multi-organization and international participation, fieldwork, or design and fabrication of unique research equipment. Recommend solutions for complex financial matters. Advise on compliance issues concerning Federal, state, and University laws, rules and policies. Serve as liaison on department financial issues to APL Business Administration, to UW Office of Sponsored Programs, to UW Office of Grant and Contract Accounting, etc., on financial matters.

Advise principal investigators on funding opportunities. Develop strategies for obtaining funding and make recommendations to principal investigators on development of proposals. Edit proposals with an emphasis on positive, concrete, clear descriptions of proposed research, and recommend improvements. Help develop grant and contract proposal budgets, budget justifications, and other documents with attention to sponsor and UW requirements, current APL overhead rates and other budgeting practices. Coordinate preparation and assembly of proposals, which may involve multiple UW departments, other U.S. agencies/organizations, and international collaborators over multiple years. Maintain up-to-date PI vitas, publication lists, current and pending support documents for use in proposals.

Advise principal investigators of funding shortfalls and help make adjustments. Analyze and track financial accountability to help minimize the risk of improperly charged salaries, purchases, and travel expenditures.

Participate in planning and administration of research projects, including resource allocation advisement, preparation of project management schedules and technical progress and final reports. Coordinate joint research activities with foreign research institutes, other U.S. universities and research agencies, and research affiliates on campus. Often these programs involve extensive fieldwork in remote and sometimes hazardous regions.

Initiate and maintain contacts with directors and program managers of research sponsoring agencies, and with high-level scientists of other research organizations, requiring skill in negotiation of critical issues and persuasion. Act on behalf of Principal Investigators regarding budget changes, requests for approvals of deviations from original budget, and requests for no-cost extensions. Assist PIs with preparation and submittal of progress and final reports.

Provide liaison for the department's research scientists with program sponsors and program managers as well as UW Office of Sponsored Programs personnel. Participate in negotiating complicated contractual arrangements such as federal contracts, small business subcontracting plans, subcontracts and fabrication tasks. Work with UW Office of Sponsored Programs and Office of Grant and Contract Accounting as well as with purchasers, APL-UW and UW purchasing departments to achieve compliance in all spending and reporting aspects of such arrangements.

Assist with management of department salary administration, prepare an annual salary plan for presentation to the APL Directorate, develop recommendations on in-grade salary increases and promotions for Principal Investigators and professional staff and prepare justifications and requests for approved salary increases. Implement appropriate salary coverage for those PIs with academic department support, grant support for graduate students, premium sea-pay/equivalent leave. Monitor salary charges of all department staff. Provide projected information to Directorate on staff salary coverage.

Advise Principal Investigators, professional staff, and classified staff on matters involving sensitive personnel issues, such as layoff or performance issues. Work with employees and their supervisors to resolve problems and conflicts.

Supervise (include setting goals, reviewing work, performance review and training) a Fiscal Specialist 2, who is tasked with 1)arranging and processing reimbursements for travel of departmental staff, 2) assisting research scientists in planning and coordination of conferences, meetings, and workshops, advising on travel reimbursement for meeting participants, and managing conference registration fees, and 3) assisting principal investigators in administration and coordination of logistics for research programs, including procurement and shipping/receiving, provide liaison with UW Purchasing and Risk Management, respond immediately to staff that are in the field and need assistance.

Prepare, and monitor spending on, and advise on use of annual departmental administration, development and cost-overrun budget.

Prepare job announcements and advertisements for new Principal Investigators, senior scientists, and other professional and classified staff. Serve as liaison to APL and UW Human Resources in hiring matters to determine salaries and shepherd paperwork. Assist with interviews and hiring recommendations.

Manage arrangements for new hires to the department, including moving expenses, the transfer of grant and contract funds from other institutions, office space, equipment, laboratory space.

Supervise the preparation of all visa requests and paperwork required for foreign visitors and/or employees. Ensure that all the Federal, State, and UW laws and policies are followed.

At the request of the Dept. Chair, represent OPD on APL committees, e.g., the APL Space Committee, which allocates office space within Henderson Hall. Coordinate OPD space reallocation and office moves.

Develop and implement administrative policies and procedures for OPD, such as signature authority. Evaluate administrative work practices versus capabilities of current technology. Implement solutions or recommend potential solutions to OPD Scientific Committee.

REQUIREMENTS:

BA/BS in relevant discipline and at least 4 -5 years of increasingly responsible administrative experience at a major research University in managing federally funded research, scientific, or high technology groups. Additional experience may substitute for education. Requires extensive experience with PC and Macintosh operation, database software, Microsoft Office applications including PowerPoint.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.



DESIRED:

Extensive experience in managing multiple projects and budgets simultaneously. Experience with the preparation and submission of grant proposals to federal agencies, such as the national Science Foundation and the Office of Naval Research. Proven ability to work independently, identify priorities, and make critical decisions. Excellent communication and interpersonal skill including the ability to work with diverse people at many levels. Requires extensive experience with PC and Macintosh operation, Database software, Microsoft Office applications including PowerPoint.

Condition of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.

Posting Date: 10 January 2014

Closing Date: Open Until Filled

Department:

Polar Science Center

The Polar Science Center at the Applied Physics Laboratory, University of Washington is seeking a full-time Postdoctoral Research Associate to study microbial and physical characteristics of melting Arctic sea ice and to explore the influence of biogenic particles such as ice algae, bacteria and polymer gels on the melting behavior of the ice.

The successful applicant will contribute to a NSF sponsored project assessing the habitability and physical structure of melting Arctic sea ice. This is an interdisciplinary project that focuses on the interplay between ice microbiology, polymers and ice physics. Responsibilities of the position include design and execution of laboratory and field experiments, collection of data in the lab and field, data analysis and synthesis, manuscript preparation, and presentation of results at national meetings. The position is based in Seattle, but significant travel to field sites at Barrow, Alaska and to a collaborating laboratory in Switzerland will be required. Laboratory work will be conducted in a walk-in freezer laboratory at the University of Washington as well as in a conventional wet lab. The position will be supervised by lead-PI Dr. Karen Junge, with Co-PIs Bonnie Light, and Monica Orellana as co-advisors (http://psc.apl.washington.edu/).

The successful applicant will have a Ph.D. in biological oceanography, microbiology, marine microbial ecology, and or geophysics, or related discipline, preferably with prior field experience, and excellent skills in scientific deduction, and strong proclivities for working independently. Demonstrated laboratory and/or field-applied skills in microbial ecology and molecular biology (including metagenomics and/or transcriptomics), scientific methodologies, including up-to-date knowledge of microscopy, optical imaging and imaging analysis techniques in biological and/or physical systems are strongly recommended. The ideal candidate has some experience of ice physics and has previously worked in an interdisciplinary context. Experience with marine bacteria and/or extremophiles (especially psychrophiles) and/or microalgae and polymers, will be considered positively. Demonstrated communication skills, oral and written are essential.

University of Washington faculty engage in teaching, research and service. The University of Washington is an affirmative action, equal opportunity employer. The position is full time and offers salary commensurate with experience and excellent benefits. Initial appointment will be for 12 months starting during or soon after September 2014 with a second year contingent on satisfactory progress.

Screening of applicants will begin 1 March 2014 and continue until a suitable candidate is identified.

Applicants are asked to submit:

(1) a letter of introduction (3 page max. that addresses qualifications described above)
(2) CV
(3) list of publications
(4) the names and addresses of three references

Applicants should submit these materials (preferably via e-mail) to:

Dr. Bonnie Light
Principal Physicist
Applied Physics Laboratory %u2013 University of Washington
bonnie@apl.washington.edu

For inquiries regarding this position, please contact Dr. Bonnie Light. For questions regarding disability accommodations, please contact Aileen Trilles at atrilles@apl.washington.edu.

Posting Date: 25 March 2014

Closing Date: Open Until Filled

Department:

Polar Science Center

RESPONSIBILITIES:

Oversee the financial management of the department grants and contracts totaling approximately $10 million per year. Initiate and approve expenditures. Develop critical systems to track and forecast department resources and expenditures. Prepare long-range department and individual, customized, Principal Investigator financial plans that track expenditures against approved budgets, and recommend financial strategies for completing the work within funds available that meet contractual obligations, provide maximum flexibility, and stable funding. Consult and advise Principal Investigators on complex financial matters, particularly for research projects that involve multi-organization and international participation, polar fieldwork, or design and fabrication of unique research equipment. Recommend solutions for complex financial matters. Advise on compliance issues concerning Federal, state, and University laws, rules and policies.

Advise Principal Investigators on funding opportunities. Develop strategies for obtaining funding and make recommendations to Principal Investigators on development of proposals. Edit proposals with an emphasis on positive, concrete, clear descriptions of proposed research, and recommend improvements. Prepare grant and contract proposal budgets, justifications, and other documents with attention to sponsor and UW requirements and policies. Coordinate complex group proposals, which may involve multiple UW departments, U.S. agencies/organizations, and international collaborators over multiple years.

Advise department Chair and Principal Investigators of funding shortfalls and help make adjustments. Analyze and track financial accountability to help minimize the risk of improperly charged salaries, purchases, and travel expenditures.

Participate in negotiating complicated contractual arrangements such as invention disclosures, human subjects agreements, and protocols for using animals in research, Federal contracts, small business subcontracting plans, and fabrication tasks. Research outside entities, explain conflicting intellectual property rights to all parties, communicate proprietary information among parties, and work with purchasers as well as APL-UW and UW purchasing departments to achieve compliance with spending categories as outlined in the proposals.

Participate in planning and administration of research projects (60 ), including resource allocation advisement, preparation of project management schedules and technical progress reports. Coordinate joint research activities with foreign research institutes, other U.S. universities and research agencies, and research affiliates on campus. Often these programs involve extensive fieldwork in the Arctic and Antarctic, remote and very hazardous regions.

Work with Principal Investigators on coordination of field logistics for research programs including procurement, shipping/receiving negotiating service contracts, and development/maintenance of operational and procedural documents. Provide liaison with UW Purchasing and Risk Management. Be available to respond immediately to staff that are in the field and need assistance. For example, procure a generator and ship it to a remote Arctic research camp, or track down essential cargo that hasn't been delivered at destination, or help change travel arrangements, or receive and disseminate information about the field research to the public and funding agencies. Must be able to respond calmly and effectively in emergency situations.

Provide liaison for the Departments research scientists with program sponsors, including program managers and grant and contract personnel. Prepare periodic reports to sponsors.

Assist research scientists in planning and coordination of conferences, meetings, and workshops. Advise on travel reimbursement for meeting participants, request establishment of a program income account, and manage conference registration fees. Provide assistance to visitors for housing and local transportation.

Work with the Dept. Chair to develop recommendations on in-grade salary increases and promotions for Principal Investigators and professional staff. Assist Dept. Chair with promotion process including drafting justifications and job questionnaires to be reviewed by APL HR and UW Compensation.

Prepare recruitment plans, job announcements, and advertisements for new Principal Investigators, senior scientists, and other professional and classified staff. Assist with Interview process, and make hiring recommendations.

Manage all of the arrangements for new hires, including the transfer of grant and contract funds from other institutions, space, equipment, laboratory space.

Assist with the preparation of all visa requests and partner with APL HR to acquire the necessary paperwork required for foreign visitors. Ensure that all the Federal, State, and UW laws and policies are followed.

Advise Principal Investigators, professional staff, and classified staff on matters involving sensitive personnel issues. Work with employees, their supervisors and APL HR to resolve problems and conflicts.

Develop and implement policies and procedures. Evaluate administrative work practices versus capabilities of current technology. Implement solutions or recommend potential solutions to management.

Assist with ongoing development and maintenance of PSC website.

Supervise Program Operation Specialist, grade 8, and conduct annual performance evaluations.

REQUIREMENTS:

BA/BS in Business Administration, Economics, Accounting or other relevant discipline and seven years of increasingly responsible experience as a financial manager or administrative Specialist, or a combination of education and experience providing comparable capabilities. Strong financial management skills are essential.

Proven ability to work independently, identify priorities, and make critical decisions.

Excellent communications and interpersonal skills including the ability to work with diverse people at many levels.

Grant and contract management experience, proposal preparation and post-award experience required.

Requires extensive experience with PC and Macintosh operation, Database software, Microsoft Office applications including PowerPoint, and graphics programs.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED:

Experience with UW FIN, Financial Desktop, and SAGE.
Condition of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.

- May be subject to successful completion of E-Verify process.

Posting Date: 11 April 2013

Closing Date: Open Until Filled

Department:

Environmental & Information Systems

The Senior Computer Specialist will be responsible for providing a variety of computer-related technical support to one or more research and development efforts. The Senior Computing Specialist will normally be part of a multidisciplinary team, but they will often need to independently evaluate, select, and apply their knowledge of computer technology principles to address software and hardware issues that arise. As part of the research effort, he/she may also manage multiple servers and workstations and provide technical support to users of these research systems.

Systems Administration
- Build CEIS computers that run on all platforms, Mac OS, and Linux applications
- Provide support for CEIS users
- Provide reliable back-up/restore database, web and fileservers
- Maintain inventory of parts and supplies for EIS machines, including printers
- Create and manage SQL server databases and related services
- Maintain the security posture of the systems and provide appropriate reports and analysis

Programming support and User Interaction
- Assist the CEIS software development team in interface and graphic design work and implementation
- Work with the Laboratory's web development team to determine needs and create services, databases, and custom programming applications to meet those needs
- With guidance from technical lead, provide programming and scripting support for individual research efforts
- Complete assigned tasks which include the design, creation, and maintenance of server-side and client side web services

Administrative Management
- Purchase equipment
- Attend departmental meetings and provide reports and/or updates
- Interface with Principal Investigators, administrative staff, and Center Director

REQUIREMENTS:

Bachelor's Degree in Information Systems, Computer Science or related field and two to three years of computer specialist professional experience in maintaining servers and participation in web application development
Experience in working with LINUX operating systems
Demonstrated ability to work in a highly agile environment with minimal supervision
Demonstrated ability to work in a collaborative team environment
Demonstrated effective communication and strong analytical and problem solving skills

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED:
Programing or scripting skills in one or more of the following languages or tools: Java, C/C , Python, Java Script, PHP, MySQL/Postgres SQL
Competent in, or experience with the principles of visualizing data with Google Maps, matplotlib, or MATLAB
Experience in user interface development
Ability to acquire security clearance

Condition of Employment:
A satisfactory outcome from a criminal background verification may be required prior to hire.

-May be subject to successful completion of E-Verify process
-Must be able to work in a classified work facility
-Ability to acquire security clearance

Posting Date: 7 November 2013

Closing Date: Open Until Filled

Department:

Air-Sea Interaction & Remote Sensing

The University of Washington (UW) is proud to be one of the nations premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The Applied Physics Laboratory at the University of Washington (APL-UW) is a national center for advanced science and engineering research and development and education. APL-UW was formed in 1943 for the U.S. Navy to bring university research resources to bear on urgent WWII defense problems. APL-UW has developed an international reputation for its broad based programs in science, engineering and for designing, building, and deploying the advanced technology required to meet the research needs of numerous government and commercial sponsors. With modern facilities, equipment and over 350 talented researchers and staff, APL-UW provides a unique, dynamic work environment with many opportunities.

The Applied Physics Laboratory at the University of Washington has an outstanding opportunity for a Research Scientist/Engineer Senior to use satellite observations to study the ocean and atmosphere-ocean coupling.

RESPONSIBILITIES:

The successful candidate will be Professional Staff at APL (www.apl.washington.edu). The appointee will undertake research in the Air-Sea Interaction and Remote Sensing (AIRS) Department at APL (http://airs.apl.washington.edu) with opportunities for collaboration in APL's Ocean Physics Department (OPD), the Polar Science Center (PSC), and the UW School of Oceanography. The initial assignment will be with Professor K.A. Kelly investigating the relationships between ocean circulation and air-sea interaction. Responsibilities include proposal writing and reporting of research results at conferences and in peer-reviewed publications.

Initial support over a nominal 2-year period will come from current projects and start-up funds. Thereafter support is to be provided by grant-funded research.

REQUIREMENTS:

PhD in Oceanography or a closely related discipline.

We seek candidates with a demonstrated research record and high potential to develop their own well-funded program who have completed their postdoctoral research, although exceptional candidates without postdoctoral experience will be considered. Areas of interest include the study of ocean circulation, both coastal and high-latitude, and air-sea-ice interactions using observations from satellite altimetry, vector winds, sea surface temperature, salinity, gravity, or other sensors.


Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED:

Demonstrated ability in writing proposals for grant-funded research and publication of postdoctoral research results.



Condition of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.

-May be subject to successful completion of E-Verify process.

Application Process:
In the required cover letter please include the following information:
1) Statement of Research Interests
2) Three names and contact info for letters of reference

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.

Posting Date: 13 September 2011

Closing Date: Open Until Filled

Department:

Center for Industrial & Medical Ultrasound

The Applied Physics Laboratory (APL) at the University of Washington seeks applications for professional staff to join the ultrasound-based Washington Molecular Imaging and Therapy Center (uWAMIT) in Seattle. uWAMIT's mission is to advance molecular imaging and therapeutic technologies and clinical translations using ultrasound-based technology. The Center is a multi-disciplinary endeavor with leadership from the departments of Bioengineering, Radiology, and the Applied Physics Laboratory. It was established in 2010 to focus on the discovery, development, translation, and commercialization of molecular imaging and therapy technologies. The University of Washington and industries in the Seattle area have been leaders in biomedical ultrasound research, development, and commercialization for nearly three decades. This program is funded by the Life Science Discovery Fund (LSDF).

This recruitment in the Applied Physics Laboratory is one part of a complex recruitment to fill three positions in uWAMIT and some positions may involve joint appointments between Bioengineering, Radiology, and the Applied Physics Lab. This position in the Applied Physics Laboratory is a full time professional staff position and potentially a faculty-without-tenure position, depending on the candidate%u2019s background and experience.

Research Activities:
The successful candidate is expected to continue their research programs employing state-of-the-art ultrasound-based technologies at the University of Washington and expand their research programs through extramural research funding and industry partnership. Scientists and engineers who apply to this position should show evidence of excellence, originality, and productivity in ultrasound research and a strong teaching record.

Teaching Activities:
Successful candidates may be expected to participate in undergraduate and graduate teaching, depending on experience and interest.